Write a cold email that sounds like you, not a robot

Steps

1. Find two or three emails you wrote that got good replies. Copy them into one document.
2. Paste the first prompt so the assistant learns your style.
3. Paste the second prompt with the one specific reason you are reaching out.
4. Cut anything that would not survive being read aloud to the recipient.

The prompts

Copy it, then replace the [highlighted parts] with your own details.

Here are three emails I have written that got good replies:
[PASTE 2-3 OF YOUR EMAILS]

Describe my writing style in five short bullet points: sentence length, tone, how I open, how I ask for things, and phrases I use.
Do not write anything else yet.

Using my writing style, write a first email to [THEIR ROLE] at [COMPANY].
The specific reason I am writing: [ONE CONCRETE REASON, e.g. they just opened a second office, or they posted about a problem I solve]
What I can help with: [ONE LINE]

Rules:
- Under 90 words
- Open with the specific reason, not with who I am
- One question at the end that is easy to answer
- No phrases like "I hope this finds you well" or "I wanted to reach out"

Then write one follow-up for five days later, under 50 words, that adds something new rather than "just checking in".

What a good result looks like

An illustrative example. The company and figures are made up.

Make it better

• Make the reason genuinely specific. "I saw your post about hiring three new people" beats any amount of clever writing.
• Ask it to cut the email by a third. The shorter version almost always gets more replies.
• Never send in bulk what you wrote for one person. The specific reason is the whole point.

Before you paste anything, remove details you would not share outside your company, such as customer names, contract terms or personal information. How to use AI at work safely